Job-to-invoice
Create invoice lines from reviewed labour, travel, parts and diagnostics.
Finance & accounts
From completed job to reconciled accounts.
Workshop Diary connects invoicing, receivables, supplier bills, bank reconciliation, ledger control, VAT and accountant workflows to the operational records that created them.
INVOICING
Invoice from reviewed work
Keep customer charges connected to the job while retaining control over what is actually billed.
Consolidated billing
Combine multiple completed jobs into one periodic customer invoice.
Credits & adjustments
Keep corrections and credits traceable against the original commercial activity.
Customer delivery
Queue invoice emails and make documents available through the customer portal.
RECEIVABLES
Credit control without a second spreadsheet
Know what is overdue, what has been paid and where follow-up is needed.
Aged debt
Separate balances by age and customer.
Automated reminders
Control reminder rules and consolidate customer communication.
Late payment workflow
Support interest, compensation and controlled credit-note processing.
Payment history
Retain the payment trail beside the invoice and customer.
ACCOUNTS PAYABLE
Supplier bills into the same finance picture
Capture supplier invoices and supporting evidence without losing the operational context.
AP mailbox
Receive supplier documents through the dedicated invoice channel.
OCR review
Extract invoice data for controlled human review.
Approvals & evidence
Store supporting documents and approval status.
VAT capture
Carry purchase-tax context into VAT and ledger workflows.
BANK & CASH
Reconcile the real movement of money
Match operational transactions to the bank instead of reconstructing them later.
Bank transactions
Import or connect transaction feeds where supported.
Matching
Reconcile receipts, supplier bills, payroll, expenses and recurring activity.
Evidence
Open transaction detail and retain evidence behind reconciliations.
Exceptions
Keep unmatched and split transactions visible until resolved.
GENERAL LEDGER
Give finance the ledger, not just reports
Let authorised finance users inspect and adjust the accounting record directly.
Ledger view
See the complete posting history behind the business.
Journals
Create controlled ledger adjustments when required.
Reclassification
Correct account treatment without losing the audit trail.
Accountant workspace
Use an accountant-oriented interface for finance, VAT and year end.
VAT & YEAR END
Prepare VAT from the records already in the system
Support the route from operational tax data through VAT preparation and period-end evidence.
VAT schemes
Standard, cash and flat-rate configuration.
VAT boxes
Build period values from supporting transactions.
Adjustments
Retain corrections and explanations.
Year end
Carry the same evidence into accountant close and statutory workflows.
Connected by design